Start Content

Combined Business and Personal Travel

Any trip that combines business and personal travel must be clearly articulated so the personal portion can be directed to a personal credit card for payment when booking air, bus, or train transportation. If the personal travel is only to be an extension to the business travel, either before or after, then documentation of the fare for only the business travel dates must be obtained the same day the ticket is purchased. This documentation must accompany the Travel Request form.

Travelers must use comparable price quote from Travel Services On-line or contracted agency at same time travel reservation is booked. Travel Services will no longer provide historical fares because they are unreliable and they cannot verify if the fare was available at the time of purchase. Travelers purchasing outside policy and/or without documentation will have to proceed with a request for an exception to policy, to the Controller's office, as outlined in travel policy TR-14.

If a car rental will be used for both business and personal travel, the rental must be paid on a personal credit card with the business portion submitted for reimbursement. Charges for personal travel may not be charged to the Purchasing Card.