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Frequently, while on travel status, PSU employees choose to dine together. In these cases, meals must be paid individually by each traveler, who will receive the meal per diem with his/her individual travel reimbursement upon return. These all PSU employee meals should *not* be treated as a Business Group Meal and put collectively on the Pcard. Individuals may use the Pcard to pay for his/her own meal, similar to any other personal meal while on travel status. If employees are dining together and cannot get separate checks, they should settle with the payor in cash. Again, they will be reimbursed via per diem.
If a valid Business Group Meal with all PSU employees occurs during travel, then it may be treated as such. A valid and descriptive business purpose must be listed and the host must retain the original, detailed receipt and provide names of attendees. All employees present must mark that meal as "provided" on their individual travel reimbursements. Also, the per person amount for the business group meal may not exceed the per diem for that meal and location. As well, tipping must not exceed 20%.
As always, please contact your Financial Advisor or Financial Services representative with any questions. You may also refer to our Group Meals Travel Tips & Helpful Hints.
